Space Forge is a fast growing advanced materials company. Our goal is to exploit the extreme temperature, microgravity and ultra-high vacuum conditions available in low earth orbit (LEO) to manufacture materials that cannot readily be grown terrestrially. Returning these materials to earth, we aim to revolutionise the semiconductor market and to make space work for humanity. To achieve this we are developing the world's first returnable and reusable satellite platform, the ForgeStar®.
As an Executive Assistant at Space Forge, you will play a crucial role in ensuring the smooth running of the business functions that support our ground breaking projects. You will be the first point of contact for communications on behalf of the CEO, scheduling meetings and appointments, and providing logistical assistance for on and off site meetings. Additionally, you will liaise with other staff members, suppliers, and clients, and help with general administrative tasks.
Key Responsibilities
- Act as the first point of contact for the CEO, managing and prioritising email communications and handling queries in a professional manner
- Schedule and coordinate meetings, appointments, and travel arrangements for the CEO
- Prepare meeting agendas, documents, and presentations, and take minutes when necessary
- Provide logistical assistance for on-site meetings, including greeting visitors and arranging necessary facilities
- Manage and maintain the CEO's calendar, ensuring effective time management and scheduling of commitments
- Perform general administrative tasks such as filing, document management, and expense tracking
- Coordinate and assist in special projects or ad hoc tasks as required
Requirements
Essential -
- Proven experience as an Executive Assistant or in a similar senior administrative role
- Excellent organisational and time management skills, with the ability to multitask and prioritise effectively
- Exceptional communication skills
- Ability to maintain strict confidentiality and handle sensitive information with integrity
- Flexibility and adaptability to changing priorities and requirements in a fast-paced scale-up environment
- Positive attitude, self-motivated, and able to work autonomously while being an effective team player
Desirable -
- Previous experience in the space industry or with technical/engineering projects is a plus
If you are motivated by the prospect of working in a fast-paced, innovative company at the forefront of space exploration and manufacturing, then we want to hear from you. Space Forge is committed to building diverse teams and encourages applications from individuals of all backgrounds and identities.
Benefits
Why Space Forge?
Salary range: £35,000 - £50,000 per annum, depending on knowledge, experience and skills
We believe in a future where our most polluting industries are moved off the planet, built for sustainability, and returned back to Earth for the benefit of all. Space is the next step for our manufacturing needs.
At Space Forge, we believe in creating the best possible workplace that suits every single person that joins us.
- Flexitime hours - 40 to be worked across Monday-Sunday as fits both your needs and the needs of the role
- 33 days holiday including bank holidays
- Pension scheme at 4% matched
- Charity or cause you're passionate about? Up to 5 volunteering days a year to support the things closest to you and make an impact
- Super cool office and factory - the coffee is on us (and it's certified carbon neutral too, our snazzy machine does anything from the humble americano to a superb flat white)
- Pizza pay day - okay, it's not always pizza, but if you're at the office on pay day, lunch is on us
- You're the master of your own destiny. We offer every person at Space Forge a £1500 annual learning budget so you can choose the training or experiences to help you grow
- Your mental health is important! You'll have access to Spill - an all-in-one mental health support platform offering completely anonymous therapy sessions to our whole team
- Working with a passionate, friendly and highly motivated team
- Maternity / Paternity benefits beyond statutory
We are committed to building an inclusive workplace and that starts with hiring diversely. However you identify, and whatever background you bring with you, we welcome you to apply for a role at Space Forge.
If there are any adjustments that would help improve your experience with Space Forge, please do let us know when you apply.
CLOSING DATE: This application will close on 3rd September 2024, we will then review applications and shortlist. Please note, you will not have feedback until after the closing date.
